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Pink Sugar

PL9GA JOB DESCRIPTION

2023-2024

MEMBERSHIP

  • Maintain a current membership list from information received from Treasurer

  • New Members: Notify President, Board, and Communications Chair

  • Welcome email & make name badges for new members

  • Plan Meet & Greet (with PL18GA) for early November

  • Plan Welcome Back Reception with committee for the Fall

  • Plan the Holiday Party with committee for early January

  • Coordinate Bi-Weekly 50/50 Raffle

  • Coordination of the Nomination/Volunteer/Election of new officers and board

  • Purchase end of the season gift for members

  • Selection of League shirts by incoming chairs/committee every two years   

 

RULES & GAMES

  • Create weekly games and challenges with committee members (You can use existing games and rotate).

  • Communicate with golf pro shop and league president to create season’s Calendar once approved, communicate to PL9GA Board

  • Weekly sign up: On PL9GA website/Golf Genius. 

 

RECOGNITION & AWARDS

  • Review records to determine awards 

  • A member must play in at least ¼ of the days throughout the season to be eligible for any annual awards.

  • Responsible to ensure the information recorded in Golf Genius by the golf shop is accurate (chip ins, pars, birdie, front and back ringer, most improved player).  

  • Purchase awards to distribute at awards ceremony. 

 

SPECIAL EVENTS 1 

  • OPENING OR CLOSING DAY (alternate with PL18GA)

  • Determine course challenges and game

  • Meet with golf shop:  Determine price for the day, approve course challenges

  • Distribution of flyer and printing banner/sign

  • Plan menu:  Meet with F&B to create menu, etc.

  • Coordinate 50/50 raffle

  • Keep track of expenditures and stay within budget (approximately based on prior year)

 

BUDDY DAY

  • Meet with committee in spring to plan event, establish theme, confirm date

  • Assign responsibilities and schedule ongoing meetings  

  • Game ideas:  Work with golf shop and groundskeeper

  • Gifts:  Work with golf merchandiser for ideas (or venues of your choice)

  • Budget:  Review prior year and proposes new budget, then communicate with newly elected President and Treasurer

  • Menu: Meet with F&B Manager

  • Raffle & 50/50:  Get tickets, check current inventory, cash & change for sales

  • Raffle Gifts: Get items for raffle, set-up display tickets

  • Decorations:  On course, and center pieces, 

  • Establish Communication Material: Graphics Person, posters, flyers, FB posts, email blasts, registration forms, table signs, etc.  

  • Recruit Volunteers:  Spouses of PL9GA, PL9GA’s not playing, etc. staff registration table, pre-game skills, raffle sales.

  • Registration:  Keep updated list of paid players, guests, register buddy name, set up groups of 4, optional lunch, collect additional fee and communicate to F&B Manager.

 

SPECIAL EVENTS 2

  • QUEEN BEE and 3 QUEENS AND A KING

  • Responsible for gifts for Winners

  • Menu - Meet with F&B Manager (3 Queens only)

  • Establish communication material for the event

 

COMMUNICATIONS

  • Responsible for PL9GA website, including posting and updating League events

  • Posting and updating the membership roster, coordinating, and keeping all webpages up to date

  • A monthly newsletter will be composed soliciting information from President and Board, including upcoming Event information

  • Assign a committee member to post on Facebook

  • Assign a committee member to maintain and update the PL9GA Bulletin Board in the Locker room

  • Maintain a current distribution list of active PL9GA members in our Gmail account

  • Be responsible for all correspondence that needs distribution from Committee Chairs

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