PL9GA JOB DESCRIPTION

2022-2023

MEMBERSHIP

  • Maintain a current membership list from information received from Treasurer

  • New Members: Notify President, Board, Thursday group coordinator and Communications Chair. 

  • Welcome email & make name badges for new members

  • Plan Welcome Back Reception with committee for the Fall

  • Plan the Holiday Party with committee for early January

  • Coordinate Bi-Weekly 50/50 Raffle

  • Coordination of the Nomination/Volunteer/Election of new officers and board

  • Purchase end of the season gift for members

  • Selection of League shirts by incoming chairs/committee every two years   

RULES & GAMES

  • Create weekly games and challenges with committee members (You can use existing games and rotate).

  • Communicate with golf pro shop and league president to create season’s Calendar once approved, communicate to PL9GA Board

  • Weekly sign up: On PL9GA website/Golf Genius. 

RECOGNITION & AWARDS

  • Review records to determine awards 

  • A member must play in at least ¼ of the days throughout the season to be eligible for any annual awards.

  • Responsible to ensure the information recorded in Golf Genius by the golf shop is accurate (chip ins, pars, birdie, front and back ringer, most improved player).  

  • Purchase awards to distribute at awards ceremony. 

SPECIAL EVENTS 1 

  • OPENING OR CLOSING DAY

  • Determine course challenges and game.

  • Meet with golf shop:  Determine price for the day, approve course challenges.

  • Distribution of flyer and printing banner/sign

  • Plan menu:  Meet with F&B to create menu, etc.

  • Coordinate 50/50

  • Keep track of expenditures and stay within budget (approximately based on prior year)

 

 

 

BUDDY – DAY

  • Meet with committee in spring to plan event, establish theme, confirm date, assign

  • Assign responsibilities and schedule ongoing meetings  

  • Game ideas:  Work with golf shop and groundskeeper

  • Gifts:  Work with golf merchandiser for ideas 

  • Budget:  Review prior year and proposes new budget

  • Menu: Meet with F&B Manager

  • Raffle & 50/50:  Get tickets, check current inventory, cash & change for sales

  • Raffle Gifts: Get items for raffle, set-up display tickets

  • Decorations:  On course, and center pieces, 

  • Establish Communication Material: Graphics Person, posters, flyers, FB posts, email blasts, registration forms, table signs, etc.  

  • Recruit Volunteers:  Spouses of PL9GA, PL9GA’s not playing, etc. staff registration table, pre-game skills, raffle sales.

  • Registration:  Keep updated list of paid players, guests, register buddy name, set up groups of 4, optional lunch, collect additional fee and communicate to F&B Manager.

SPECIAL EVENTS 2 

  • QUEEN BEE and 3 QUEENS AND A KING

  • Responsible for gifts for Winners

  • Menu - Meet with F&B Manager

  • Establish communication material for the event

COMMUNICATIONS

  • Responsible for PL9GA website, including posting and updating League events.

  • Posting and updating the membership roster, coordinating, and keeping all webpages up to date. 

  • A monthly newsletter will be composed soliciting information from President and Board, including upcoming Event information.

  • Assign a committee member to post on Facebook.

  • Assign a committee member to maintain and update the PL9GA Bulletin Board in the Locker room.

  • Maintain a current distribution list of active PL9GA members in our Gmail account.

  • Be responsible for all correspondence that needs distribution from Committee Chairs.